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Eliminate Tender Disqualification Risks

Operational compliance shouldn’t rely on Spreadsheets & Memory.


Imagine losing a multi-million dollar contract to your main competitor because of a single expired permit. When the bidding closes, missing/expired paperwork means instant disqualification.
Prosenx automates tracking for critical regulatory permits, statutory licenses, and asset certifications.

Prosenx Dashboard Overview
Encrypted document storage
Role-based access control
Full audit trail
Automated expiry alerts
Secure cloud repository
Version history
Encrypted document storage
Role-based access control
Full audit trail
Automated expiry alerts
Secure cloud repository
Version history
The Problem

Compliance failures are expensive.

Every Year, Eligible Contractors Are Disqualified From Major Tenders Over Simple Permit Expirations, Handing the Award Directly to their Competition.

If your regulatory permits are sitting on a spreadsheet right now, your business is actively exposed to:

Permit expired without notice

No one remembered. No reminder was set. Work stopped at the site on Monday morning.

Tender delayed by missing docs

Three hours searching email threads for a certificate. The submission deadline passed.

Wrong version submitted

The renewed certificate was on someone's laptop. The old one went to the regulator.

Key person left the company

The HSE manager knew every deadline. Then he resigned, taking all that knowledge with him.

Spreadsheet out of sync

Three departments maintain separate trackers. None of them match each other.

Audit panic every quarter

Weeks of frantic document gathering whenever a regulator shows up unannounced.

Create an account now so your company does not lose money to competitors.

100% Free Tier • No Trial Expiration • 1 Team Member
How it works

From upload to audit-ready.

Six steps. No spreadsheets. No memory required.

Upload

Drag/Select any permit, certificate, or compliance document

AI Extracts

Key dates, categories, and metadata pulled automatically

Assign

Assign ownership to the right team member

Alerts

Configurable reminders fire before deadlines

Renew

Upload the renewed document and preserve history

Audit

Full history exportable for any regulatory request

The Solution

Everything you need to stay compliant.

Prosenx gives you the exact tools to run a stress-free operation. Move your critical permits & certificates away from messy folders, spreadsheets and memory.

Smart Repository

Keep all your company permits, licenses, and certifications in one secure, organized place. Find any document instantly by typing its name, without digging through messy desktop folders.

AI Document Processing

Automatically fills document names, types, expiration dates, and key details - reducing manual typing on every upload.

Automated Alerts & Reminders

Get automatic email reminders 60, 30, 14, and 7 days before any permit expires. Alerts go directly to the staff in charge so nothing slips through the cracks.

Team Accountability

Assign document ownership to specific team members. Everyone knows what they're responsible for - and when it's due.

Renewal History

Every renewal is preserved. View the full history of any document and export the complete chain for any audit request.

Compliance Dashboard

One view of your entire compliance status - active permits, upcoming renewals, expired documents, and team activity.

Quick Tour

See Prosenx in action

A quick look at the key parts of the platform - click each tab to explore.

Prosenx compliance dashboard overview
Who it's for

Built for regulated organisations.

If your operation depends on permits, certificates, and compliance documents - Prosenx was built for you.

Oil & Gas

NUPRC permits, environmental clearances, HSE certificates, and operational licences across all assets.

Engineering & Construction

Project-specific compliance, contractor certifications, equipment inspection records, and regulatory approvals.

Environmental & Laboratories

Accreditation certificates, NESREA permits, ISO standards, and environmental impact assessments.

Energy & Utilities

Generation licences, grid connection approvals, land-use agreements, and regulatory filings.

Logistics & Transport

Operator licences, vehicle inspection certificates, cross-border permits, and cargo documentation.

Industrial Operations

Factory operating licences, health and safety certifications, equipment calibration records.

100%
Free account — no credit card required
99.9%
Tender-ready status across active businesses
40 sec
To upload and automatically track your first permit
Patterns We Keep Seeing

Compliance mistakes that cost contractors money

Right now, somewhere in your operation, a permit is getting closer to expiry without anyone knowing. Here's why that keeps happening; and what actually stops it."

Get started

Stop managing compliance from memory.

Catch expirations before they cost you contracts. One system for all your permits and certificates, automatic alerts, audit-ready records. Prosenx setup takes less than 2 minutes.

100% Free Tier • No Trial Expiration • 1 Team Member